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Saving Your Work
To prevent loss of your files, never use a floppy disc for your working copy - save it on the computer's hard disc or server instead. If you need to take the document away with you, copy it to your removable drive (floppy, CD-ROM or USB flash drive) after you've closed it. Using a floppy disc for the working copy of a file will inevitably lead to trouble sooner or later, as the space is limited and the disc surface prone to wearing out.
CD-ROMs and USB flash drives (sometimes incorrectly called "memory sticks") are both more reliable than floppy discs
You can't save directly to CD-ROM like you can with a floppy disc. Instead, use the CD Creation programme on the computer - either Roxio Easy CD Creator or Sonic.
You can save directly to an USB flash drive, and these are more reliable than either floppy discs or CD-ROMs
USB Flash Drives
Although these are probably the most reliable storage medium available, you still need to handle them with care.
When finished with a USB flash drive, be sure to "eject" it before removing it. To do this, click once on the icon with the green left-pointing arrow at the bottom right of the screen. The line Stop USB Mass Storage Device should appear. Click once on this and the drive is stopped.
If you don't do this, documents may not be closed properly and the whole flash drive can end up scrambled.
CD-R Discs
We sell these discs as a cheap way to store large (or multiple) files that floppy discs can't cope with. You can save files on this kind of CD using the special software provided. However, you can't change or erase those files on the CD.
The discs are mainly intended for use in a single session - that means saving files initially in your My Documents folder, or a temporary folder on the computer and then, when you have finished your work, using the Create a CD option to drag all the files to the CD.
If your disc is not full, you can add sessions to it later: this will create a multi-session disc. However, you may find that you can only see and open the files from your most recent session. If you still need the files from earlier sessions, you will need to copy them onto the disc again in the new session.
Copyright Issues
We provide CD-R discs and USB flash drives for saving scanned images and your own data. Data and media files on the Internet or on commercial CDs are often subject to copyright. In most cases, this means that copying them is illegal. For this reason, we do not encourage copying of MP3 music files, MPEG video etc.
As commercially produced audio CDs are invariably copyrighted, we do not allow their copying.
It is your responsibility as an individual to comply with copyright regulations.
Care of Discs
All computer discs need careful handling. Although CD-Rs are more reliable than floppy discs, they can be easily scratched or damaged by dirt or grease. We suggest that you always keep your discs in a CD box or a plastic wallet.
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